Exploring the remarkable effort of Hong Kong Public Records Office in preserving Hong Kong's archive

Date: Thursday 23 Nov 2023
To promote cultural heritage and historic awareness, the Hong Kong Sheng Kung Hui Archives organized a visit to the Hong Kong Public Records Office (PRO) of the Government Records Service (GRS) on the 22th November 2023. There were 31 participants from various backgrounds, including Sheng Kung Hui priests, church members, schools’ principals, teachers, students, librarians, archivists and history enthusiasts. With appreciation to the team of the Public Records Office, especially Miss Luk Yuk Shan, Government Records Service Director, for the informative and successful tour that showcased the significant effort in preserving Hong Kong's archives. 

The Public Records Office arranged two sessions on its mission, responsibilities, record management practices, digital preservation, reference services, and so forth, so as to enable the participants to effectively raise their awareness on the preservation of the history of schools and churches as well as the historical records of Hong Kong.

In addition, participants had an opportunity to visit the conservation office. We were able to see the behind-the-scenes conservation efforts and learnt about various conservation techniques and methods, such as tape removal and glue making, and further appreciated the complexity and importance of historical document conservation. 

Besides, participants were given a tour of digitization facilities and learned how physical archives can be converted to microforms and digital format for better preservation and access.

At the end of the tour, staff of the PRO showed us around the exhibition gallery and search room to introduce the outreach programmes and reference services, enabling the participants to understand how to promote the awareness of the documentary heritage and to enhance the interaction with the public.

We would like to once again express our gratitude to the Hong Kong Public Records Office (PRO) for arranging this fruitful tour that deepened the participants’ understanding and appreciation of the history and culture of Hong Kong. The tour also served as a reminder of the importance of archival institutions and their invaluable role in preserving historical records for future generations.